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Configure Office Outlook 2003 Or 2007 For Gmail Account

Before you start configuring the office outlook application, make sure you have enabled the POP service for the Gmail account. Below are the steps of how to configure the Office Outlook 03/07 for Gmail Account.

Login to Gmail account – Settings – Forwarding and POP/IMAP menu tab.

To Enable The POP Service For The Gmail Account
To Enable The POP Service For The Gmail Account

After confirmed the service has been enabled, then follow the steps below to configure your office outlook application.

Office Outlook 2003
1. Open Office outlook 2003, then select the “Tools – E-Mail Accounts”.

2. On the popup window select “Add New Email Account” option and then click on the Next button. On the next page you are required to select POP3 service option.

Add New Mail Account To Office Outlook 2003
Add New Mail Account To Office Outlook 2003

Select POP Option For The Gmail Account
Select POP Option For The Gmail Account

3. On the next page, input the following information to the respective fields.

Email Address : User’s email address
Login Name: User’s login name
Password: User’s password
POP : pop.gmail.com
SMTP : smtp.gmail.com

Configure The Outlook Setting
Configure The Outlook Setting

* Leave the SPA option unchecked

4. Click on the “More Settings” button and input this information to the respective fields. Check the box “This server requires encrypted connection (SSL)” for both incoming and outgoing server.

Incoming Server Port : 995
Outgoing Server Port : 445

To Configure The Port Number On More Setting Page
To Configure The Port Number On More Setting Page

5. Click on the OK button to close the page, and then click on the “Test Account Settings” to confirm the configuration.

6. Then click on the next button to complete the setup.

Office Outlook 2007
1. Open Office outlook 2007, then select the “Tools – E-Mail Accounts”.

2. On the Email Tab click on the “New” Icon.

Add New Account To Outlook 2007
Add New Account To Outlook 2007

3. Select the first option which has included the POP3 service and then click Next.

Select POP Service For Gmail Account
Select POP Service For Gmail Account

4. Now you can choose either let the outlook auto configure the setting for you or you do it manually.

Auto Configure The Setting
a. Input this information to the respective fields and click next to test the setting and complete the configuration.

Email Address : User’s email address
Password :User’s password

Choose Whether Auto Or Manually Configure Server Setting
Choose Whether Auto Or Manually Configure Server Setting

Manually Configure The Setting
a. Check the “Manually configure the server setting” checkbox.

b. Outlook will prompt you to select the service again, so select the first option where there is a POP3 service and then click next.

Select POP Option For Manually Configure Server Setting
Select POP Option For Manually Configure Server Setting

c. Input the following information to the respective fields.

Email Address : User’s email address
Account Type : POP3
Incoming Mail Server : pop.gmail.com
Outgoing Mail Server : smtp.gmail.com
Login Name : User’s login name
Password : User’s password

*Leave the SPA option unchecked

Configure The Server Setting For Outlook 2007
Configure The Server Setting For Outlook 2007

d. Click on the “More Settings” button to configure the advanced setting.

e. Select “Outgoing Server” tab and check the box for “My outgoing server (SMTP) requires authentication”.

Configure The Outgoing Server Setting For Outlook 2007
Configure The Outgoing Server Setting For Outlook 2007

f. Select “Advanced” tab and input this information to the respective fields. Check the box “This server requires encrypted connection (SSL)” for incoming server.

Incoming Server Port : 995
Outgoing Server Port : 587 ( Select TLS for encrypted connection)

Advanced Setting For Outlook 2007
Advanced Setting For Outlook 2007

g. Click on the OK button to close the page, and then click on the “Test Account Settings” to confirm the configuration.

h. Then click on the next button to complete the setup.


Custom Search

  1. nooneknow2009 03-11-11 23:55

    I found the port for outlook 2003 has changed :

    POP3 : Checked SSL and pointing to 995
    SMTP : Checked SSL and pointing to 25